Camden, Atlantic, Middlesex and Gloucester are some of the New Jersey counties experiencing the benefits of CSI’s InfoShare™ CJP component. CJP means Central Judicial Processing and it allows those counties’ police departments to transmit all indictable arrest documents, including complaints and police reports, to the Prosecutor's Office for timely screening decisions by prosecuting attorneys. The documents are scanned or uploaded to a case initiated by a local police department, creating an electronic case file that can be viewed by all authorized parties, and linking the police case directly to the e-Prosecution case.
In Mercer County, InfoShare™’s CJP component is being deployed with a slight variation to the established model. CJP has been implemented in the Ewing Township Municipal Court, and it is the municipal court staff that is transmitting the data to the Prosecutor’s Office. Ewing is the first court site to be deployed using the CJP screening model.
The original copies of the complaints reside at the court, and these must be provided to the Prosecutor’s Office. The current process calls for prosecutor staff to travel weekly to all the municipalities to retrieve the documents for processing back at the office. With the CJP process in place, the time and expenses associated with the pickups are immediately eliminated. If the municipal judge has made notations on these documents, the court has the ability to scan the marked-up documents into the CJP application. Other case documents, such as the Affidavit of Probable Cause, Victim/Witness Notifications, and the Letters of Representation are also scanned into CJP and electronically transmitted to the prosecutor's office, creating an electronic case file that is, within minutes, viewed and assessed by the screening attorneys. With all documents associated to the case, the county prosecutor is provided with a complete set of court documentation for the case, including the judge’s notations, to support the screening process in a timely manner. After screening, those defendant records whose charges have been downgraded, dismissed, or remanded are electronically returned to the courts.
This module also provides status listing access to the Superior Court and Public Defender to expeditiously identify those cases that will proceed for prosecution and those that have been downgraded or dismissed. Role-based security can be limited or expanded, as needed, to include local police, courts, public defenders' offices, and the Prosecutor’s Office, providing a secure and efficient process for the electronic transmission of all documents necessary to screen or prosecute a case. This customized workflow design enables prosecutors' offices to review and screen cases early in the criminal justice process, thereby eliminating redundant and unnecessary work, including searching for files and documents. All electronic files submitted can be batch printed for attorney review. When the defendant is charged, all documents are associated to the e-Prosecution case file.
The CJP module eliminates redundant data entry, reduces the chance for data entry errors and ultimately speeds up the time to trial! The Mercer County Prosecutor’s Office plans to expand its new screening model to its other twelve municipal courts in the near future.